IndiaAuditLens
Use IMS, invoice controls, and GST filing history
Review invoice dispositions, e-Invoice and e-Way Bill exceptions, and the evidence that confirms a GST filing outcome for the selected registration and period.
By IndiaAuditLens product team · Updated 2026-10-17
Before you begin
Select the correct client, GSTIN, financial year, and period. Refresh the portal session and source data when the workspace asks for it. Keep invoice and eligibility evidence ready before changing an IMS action. Confirm that your role allows portal actions or history downloads.
Work with IMS
Open the IMS invoice inbox for the correct GSTIN/period. Click Sync inbox and wait for current portal rows. The sync first reads the portal's own count of documents in each IMS section, then reads every page of each section. The line under the inbox says how many sections were read in full, for example 7 of 8 sections read in full · GSTN counts 1,240. A section with fewer documents than the portal counts shows as 2 of 5 received under Source coverage and portal operations: it is partial, never complete. Sync again before relying on it. Review supplier, document, value/tax, current portal…
An internal selection is not a portal disposition until the recorded portal response confirms it.
See what is new since your last look
The line under the inbox counts the documents that arrived since you last marked the inbox as seen, or, before you first do, the documents the latest refresh brought. Show them narrows the table to those documents; Mark as seen starts the count again from now. Each person has their own last look.
Review e-Invoice and e-Way Bill controls
Use e-Invoice coverage to identify missing IRNs and cancelled documents. Verify the actual IRN/ cancellation evidence before correcting books or filing data. The e-Invoice screen shows the registration's e-invoice status on record (filled from GSTN when the GSTIN is looked up). If e-invoicing does not apply, use E-invoicing does not apply; missing IRNs are then shown as information, not as a warning. E-invoicing applies sets it back. On the e-Way Bill screen, Import e-way bills reads the e-way bill portal's Excel or CSV export. Rows are matched by e-way bill number, so importing the same…
Review filing history
Open the return’s history/status evidence. Confirm GSTIN, FY, period, return type, stage/version, preparer, approver, signatory, provider operation, timestamps, and result. Treat FILEDCONFIRMED plus ARN/acknowledgement as the authoritative completion signal. Download approved artifacts/history only for an authorised purpose and protect the files.
Expected result
IMS decisions are saved with their portal result, invoice-control exceptions are investigated, and filing history shows the exact scope, actors, provider outcome, and acknowledgement for each filed return.